How to apply and pay Rental Income Taxation in Kenya

Rental Income Taxation – The real  tax rate is 10% on the gross rental income. Any person whether a company or a business earning rentals between 144,000 per annum ( ksh 12,000 per month) and 10Million per annum ( ksh 833,333) is required to file monthly rental income tax by 20th of every month.

What is Rent?

Rent means payments received from a right granted to another person for use or occupation of immovable property which includes premium or similar consideration received for the use or occupation of property.

Rental Income Taxation Under Annual Regime

• Rent is charged on actual amount received
• Expense incurred to generate rent is allowed under section 15 of the Income Tax Act.
• Tax is calculated under individual graduated scale or corporate rate of 25%
• In addition, rent on non-residential buildings (Commercial) is taxable under the VAT Act(No. 35 of 2013) – Laws of Kenya.

How to determine Taxable Rental Income Taxation

• Gross Rent income for the year:

Property A – 5 units*Kshs. 20,000*12months                                     1,200,000

Property B – 10 units*Kshs. 15,000*12months                                   1,800,000

Total Rent income in Kshs.                                                             3,000,000

Less: Allowable expenses (Kshs.):

Land Rent/Rates                                         10,000

Insurance                                                   20,000

Agent’s fees                                                30,000

Repairs                                                     160,000

Loan interest                                               85,000

Electricity                                                    60,000

Net taxable rent income (Kshs.)                                               2,635,000

Monthly Rental Income Tax (MRI)

• Charged under Section 6A of Income Tax ACt
• Introduced by Finance Act 2015
• Effective from 1st January 2016

What is Residential Rental Income?

This is tax payable by resident persons (individual or company) on rental income earned for the use or occupation of a residential property where the rent income is between Kshs. 144,000 (Kshs. 12,000 per month) and Kshs. 10 million per annum.

Note:

Landlords with rental income below Kshs. 144,000 or above Kshs. 10 million per year shall be required to file annual income tax returns and declare this rental income together with income from other sources.

What is the Tax Rate?

Residential rental income is charged at a flat rate of 10% on gross rent received per month

It is payable when landlords receive rent from their tenants either monthly, quarterly, semi-annually or annually. However, returns must be filed monthly.

No expenses, losses or capital deduction allowances shall be allowed for deduction from the gross rent.

How do I file for Residential Rental Income?

Rental Income is filed on or before the 20^th of the following month. For example, rent received in January is declared and tax paid on or before 20^th February.

 Complete a monthly tax return online via iTax by declaring the gross rent and tax payable will be computed automatically at a rate of 10%.

 For any month that the landlord does not receive any rent he/she shall file a NIL return.

 Residential rental income is final tax therefore, persons are not required to declare the same in their annual income tax returns.

You can now also file and pay your monthly rental income tax using the new KRA M-service App.

Exemptions 

The simplified tax does not apply to:

1. Non-residents
2. Landlords earning more than Kshs. 10M pa
3. Taxpayers who wish to remain in current tax regime on rental income may elect to do so by writing to Commissioner.

What is the penalty for late filing and paying?

Date: Returns are filed and tax payable on or before the 20th of the following month.

Penalty on filing: Late filing of MRI returns attracts a penalty of:

• 2,000 or 5% of the tax due whichever is higher for individuals
• 20,000 or 5% of the tax due whichever is higher for corporates

Penalty on paying:

• 5% of the tax due and 
• late payment interest of 1% per month on the unpaid tax until the tax is paid in full.
• Default penalty of Kshs. 10,000 per month and Ksh. 2,000 per month for corporates and individuals respectively.