How to dissolve a Non-Governmental Organization in Kenya

To dissolve a Non-Governmental Organization in Kenya Make formal application addressed to the Executive Director seeking for consent, signed by the three registered top officials of the Organization should be made. The application should be submitted to the Non–Governmental Organizations Co-ordination Board offices together with the required documents.

Procedure to dissolve a Non-Governmental Organization

• A non-governmental organization (NGO) is a non-profit, voluntary citizens’ group that is organized on a local, national or international level.
• All NGO’s must be registered by NGO Coordination Board in accordance with the NGO coordination Act.
  

Apply In-Person to dissolve a Non-Governmental Organization

1. The Board of directors of a NGO should carry out a meeting and take minutes on having to dissolve the organisation.
2. You are then supposed to make an advertised on the local dailies informing the general public of the intended dissolution .
3. You should them make a formal application addressed to the Executive Director seeking for consent, signed by the three registered officials of the Organization.
4. Submit the application together with all the required documents to the Non-Governmental Organizations Co-ordination Board offices. This documents include:
   (a). Minutes of the meeting proposing the dissolution .
   (b). A copy of the minutes authorizing the dissolution of the organization.
   (c). Copy of an advertisement informing the general public of the intended dissolution.
   (d). Documentary evidence that all employees have received their terminal dues.
   (e). Inventory of all assets of the NGO and an outline a plan for transferring the said assets to an organization with similar objectives.
   (f). Annual Returns that the organization has been submitting.
   (g). Original certificate of registration (Which you should surrender)
5. You should then proceed to pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices. A Processing fee of Kes. 2000/= is charged for this application.
   Payments by Cheque or cash should be made to:
   NGO’s co-Ordination Board Account no: 01136030582102
   Co-operative bank
   Co-op house branch
6. On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the dissolution and affect them within 90 days.

Required Documents

1. A written application addressed to the Executive Director and signed by three top officials of the organization
2. A copy of the minutes authorizing the dissolution of the organization.
3. Copy of an advertisement informing the general public of the intended dissolution.
4. Documentary evidence that all employees have received their terminal dues.
5. Inventory of all assets of the NGO and an outline a plan for transferring the said assets to an organization with similar objectives.
6. Annual Returns that the organization has been submitting.
7. Original certificate of registration
   

Office Locations & Contacts

The Non-Governmental Organizations Co-ordination Board – Head Office
15th floor Co-op Bank House, Haile Selassie Avenue
P.O. Box 44617-0100
Nairobi, KENYA
Telephone: +254 (20) 2214044 / +254 (20) 2214044
E-mail: info@ngobureau.or.ke
Website: NGO Bureau

Kisumu regional Office
Adala Otuko road, behind St Joseph Catholic church
Milimani, Kisumu
Telephone: +254 (20) 2662604

Mombasa Regional Office
NSSF Building 5th Floor
Nkurumah Road, Mombasa
Tel: 0776162231

Garissa Regional Office
Regional Co-ordinator’s Office 2nd floor
(Former provincial Commissioners Office)
Tel: 0733380280

Eldoret Regional Office
Deputy County Commissioners Office- Eldoret East
Kapsoya
Tel: 0723278047

Eligibility

• Registered Non-governmental organisations in Kenya are eligible to make an application to dissolve itself.
  

Fees

• A processing fee of Kes.2000/= is charged
  

Validity

• The validity of the dissolution is forever.
  

Documents to Use

• The application is done by writing the request letter to the Executive Director of the Non-Governmental Organization Board.
• Annual Returns Form 14

Processing Time

• 2 days to acknowledge
• Approval to be granted within 90 days

Instructions

1. The Board of directors of a NGO should carry out a meeting and take minutes on their decision to dissolve .
2. Make formal application addressed to the Executive Director seeking for consent, signed by the three registered top officials of the Organization should be made.
3. The application should be submitted to the Non-Governmental Organizations Co-ordination Board offices together with the required documents.
4. Pay the processing fees and summit the receipt to the Non-Governmental Organizations Co-ordination Board offices
5. Surrender the Original certificate of registration
6. On Completion of this process, it will take Non-Governmental Organizations Co-ordination Board two days to acknowledge the dissolution request and the approval will be granted within 90 days.
   

Required Information

1. Name of NGO.
2. Reasons for dissolution
3. Assets of the NGO
4. Minute of the meeting authorizing the dissolution

Need for the Document

• This application allows for a NGO to dissolve itself.
• Dissolution, or the closing of an Non-Governmental Organization might be as result of:

1. involuntary reasons (e.g., an external shutdown is required, usually initiated through the attorney generals office
2. voluntary reasons (e.g., mission has been achieved, a financial crisis has taken place, board and staff have exhausted their energy and ideas, or internal interpersonal disputes have overtaken an organization).
   

Information which might help

1. The Non-Governmental Organizations Co-ordination Board is a State Corporation established by the Non-Governmental Organizations Co-ordination Act (Cap 19) of 1990. The Board has the responsibility of regulating and enabling the NGO sector in Kenya.
2. The Board is currently under the Ministry of Interior and Coordination of National Government.
3. All NGO applications should be typed or filled in block letters.
4. All applications MUST contain ORIGINAL signatures of the officials and members as applicable.
5. All signatures must be originals, scanned copies will not be accepted

External Links

• Non-Governmental Organizations Coordination Act 1990 Kenya